1. About us

Lifetime Group includes Skilltech, Innovate Awarding, and Lifetime, and is the trading name for MTH MidCo 2 Limited, which is an intermediate holding company of Lifetime Training Group Limited and Skilltech Solutions Limited.

Lifetime Training Group is the parent company of Innovate Awarding Limited.

If your application is for a role within one of our subsidiary companies (Lifetime Training Ltd, Innovate Awarding Limited, Skilltech Solutions Limited), the relevant company will be a data controller.

2. What information we collect

During recruitment, we may collect and process the following:

• Contact details (name, address, phone, email).
• Application details (CV, cover letter, qualifications, work history, skills).
• Interview notes and assessment results.
• References and pre-employment checks (where applicable).
• Equal opportunities monitoring data (e.g. ethnicity, disability, gender) – provided voluntarily.

3. How we use your data

We use your personal data to:

• Assess your skills, qualifications, and suitability for a role.
• Communicate with you about your application.
• Keep records of the recruitment process.
• Meet our legal and regulatory obligations.

We will not use your data for purposes other than recruitment.

4. Legal bases for processing

We rely on the following UK GDPR legal bases:

• Legitimate interests – to manage recruitment and assess candidates.
• Contract – to take steps before entering into an employment contract.
• Legal obligation – to comply with employment and equality law.
• Consent – where you voluntarily provide sensitive data for monitoring purposes.

5. Sharing your information

We may share your information with:

• Subsidiary companies of Lifetime Group (where relevant to your application).
• Service providers that support our recruitment process (e.g. online application platforms).
• Referees, background check providers, and regulators where required by law.

We share personal data with the following organisations who provide services to us:

Data Processor	Purpose of Processing	Location of Data
Logic Melon	Applicant tracking and job distribution system	Microsoft Azure Centre  London
CIPHR (Milo)	Human Resources, Payroll	Data is stored in the UK but may also be processed in the EEA.
Earcu	Applicant tracking and job distribution system	Data is hosted in Rackspace data centre UK, Amazon Web Services (AWS) Ireland
Experian	Candidate verifier	Data is processed in the UK and EEA. Some data may be processed outside of the UK/EEA, but only with appropriate controls in place - e.g. Standard Contractual Clauses (SCCs) and International Data Transfer Agreements (IDTAs).
Microsoft	Data analysis, business intelligence and data forecasting; cloud computing environment.	UK hosted Microsoft Azure.
Microsoft	Microsoft 365, including Office and Copilot.	Microsoft Data Centres in London, Durham and Cardiff; data may be replicated to Data Centres in the EU (e.g. Amsterdam) for resilience
Real Links	Service to enable employee referrals and advocacy, promote internal mobility and to enhance recruitment.	Amazon Web Services (AWS) London Data Centre (EU-West-2)
SCC Ltd	Managed service provider and UK Hosted Data Centre for Lifetime Training	Hosted in Birmingham, UK. Some processing takes place in Romania (EU).
Trust ID	Digital identity checks to prevent fraud and ensure compliance with regulations such as Right to Work Legislation	UK and Netherlands.

 

All third-party providers are bound by contracts requiring them to protect your data.

6. How long we keep your information

• Successful applicants: Application forms and interview notes are kept for the duration of employment and up to 6 years after employment ends (statutory limitation period).
• Unsuccessful applicants: Application forms and interview notes are retained for 1 year after notification of outcome (to respond to potential claims).

After these periods, data is securely deleted.

7. Your rights

As a job applicant, you have the following rights:

• Access – request a copy of the data we hold about you.
• Rectification – ask us to correct inaccurate or incomplete data.
• Erasure – request deletion of your data, subject to legal requirements.
• Restriction – ask us to stop processing your data in certain circumstances.
• Objection – object to processing based on our legitimate interests.

To exercise your rights, please contact us (see section 9).

8. Security

We take appropriate technical and organisational measures to protect your personal data against loss, misuse, or unauthorised access.

9. Contact us

If you have questions about this policy or your data, please contact:

Data Protection Officer – Lifetime Group

• Email: dataprotectionofficer@Lifetimetraining.co.uk
• Address: 291 Paintworks, Arnos Vale, Bristol, England, BS4 3AW

10. Complaints

If you are not satisfied with how we handle your personal data, you may contact the Information Commissioner’s Office (ICO):

• Website: www.ico.org.uk
• Phone: 0303 123 1113
• Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

11. Updates to this policy

We may update this Privacy Policy periodically. The latest version will always be available on our recruitment portal https://careers.lifetimegroup.org/